Summary
Overview
Work history
Education
Skills
Affiliations
Custom
Timeline
Generic
Avinesh Permal

Avinesh Permal

Nausori,Fiji

Summary

Accomplished professional with extensive expertise in strategic sourcing, procurement procedures, and supply chain management. Proven track record in purchasing and supplier management, contract management, and stakeholder engagement. Adept at inventory management, tender evaluation, and quality assurance. Skilled in cost accounting, project management, and vendor coordination. Proficient in data collection/analysis, market research, and various software including Microsoft Office, WIN BIZ, Microsoft Dynamics NAV, and MYOB. Committed to enhancing product quality and delivery time while achieving optimal quotations through effective negotiation.

Overview

23
23
years of professional experience
3
3
years of post-secondary education

Work history

Procurement Officer

Suva City Council
Suva, Fiji
12.2011 - 07.2025
  • In-charge of raising all purchase orders for Council in accordance with Council’s policies and procedures and within set timelines.
  • Sought quotations from suppliers and analyze for best quality, price and supply capabilities.
  • Ensure that proper negotiations are done with potential suppliers for best price and quality of materials.
  • Properly verify purchase requisitions and memos for appropriate supervisors’ and Departmental Head approvals and check for completeness, accuracy and clarity of items and services requested.
  • Ensure that purchases are appropriately made from suppliers that have been awarded tenders.
  • Specific orders are to be released to respective departments in timely manner so as to maintain smooth workflow of Council.
  • Heavily involved in Capital Projects and Opex Projects with Design Section (Beautification, Drainage, Refurbishment of Markets and other works as assigned by Government)
  • Receive goods delivered and issue to respective Departments in timely fashion.
  • Post invoices in accounting system for all successful deliveries to enable timely payments.
  • Follow up on all pending and short deliveries for invoices with suppliers. Process invoice entry for non LPO vendors.
  • Deal issues with suppliers and escalate to supervisors if unresolved issues.
  • Maintain Fixed Asset register
  • Stock-take (quarterly, 6 months, yearly)
  • Maintain good relations with suppliers and external parties for respectable, reliable and representation of Council Image at all times.
  • Develop good relationships and maintain proper communication with payments section. Work hand in hand with section for completeness of payment process.
  • Preparing of Memo request for approval and submit to Procurement Section for Purchase Orders, Requisitions and Works Order.
  • Ensuring invoices of all Contractor Companies are received on time for verification, reconciled and approved for payment by Director Health Services.
  • Prepare Payment request Memo for all Contractors and submit to Procurement Section for keying of invoices into system and forward to Expenditure Section for payment.
  • Managed supplier relationships to enhance strategic alliances.
  • Implemented innovative solutions for efficient inventory management.
  • Optimised product selection process to meet organisational needs.
  • Ensured compliance with company policies by conducting regular audits.
  • Resolved disputes with vendors quickly, maintaining good working relationships.
  • Established long term partnerships with reliable vendors, ensuring consistent supply.
  • Lead initiatives to reduce environmental impact of procurement activities.
  • Conducted frequent price comparisons amongst vendors for optimal value.
  • Identified cost reduction opportunities by conducting market research.
  • Maintained accurate records of purchases and pricing, ensuring transparency.
  • Worked closely with finance team to manage budgets effectively.
  • Streamlined procurement processes for increased efficiency.
  • Negotiated contracts with suppliers, achieving favourable terms.
  • Streamlined communication between department and suppliers for smoother transactions.
  • Collaborated cross-functionally to ensure alignment of procurement activities.
  • Coordinated purchase orders with internal teams for seamless operations.
  • Sourced and verified quotations from suppliers before initiating purchase processes.
  • Worked with department heads to determine requirements for procurement activities.
  • Negotiated with vendors and service providers to control corporate expenditures.
  • Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
  • Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
  • Facilitated decision-making by preparing cost comparison of material pricing.
  • Monitored supply chain activities to validate quality of goods procured.
  • Minimised customer complaints by verifying procured items met required quality standards.
  • Reviewed proposals and submitted reports to procurement heads for selection.
  • Advised and guided management teams on decision-making, enabling cost-effective tendering processes.
  • Evaluated procurement processes and used results to improve workflows and procedures.
  • Ensured business continuity, using local suppliers to minimise risk of supply chain disruptions.
  • Accurately anticipated future customer demand through predictive analysis of historical data.
  • Facilitated project delivery by procuring raw materials and supplies.
  • Maintained strong working relationships with suppliers and vendors to obtain favourable contract terms.
  • Monitored delivery progress and contacted clients and suppliers to minimise delivery delays.
  • Kept up-to-date knowledge and complied with purchasing and contracting regulations.
  • Identified stock quantity and quality, delivery times and other contract conditions to be met.
  • Researched and purchased specialized equipment and materials for company use.
  • Established delivery schedules to keep stores fully stocked.
  • Assessed and resolved logistic challenges to meet delivery deadlines.
  • Communicated closely with stakeholders, including vendors and merchants, helping to secure well-timed on-time deliveries.
  • Reduced risk in supply chain through diligent vendor management.
  • Implemented new procurement strategies, enhancing overall business performance.
  • Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
  • Assessed supplier base and categorised spending based on strategic and operational requirements.
  • Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
  • Liaised with third party suppliers to facilitate shipment of materials, reducing lead times.
  • Mentored and motivated junior procurement staff to consistently meet and exceed department KPIs.
  • Built productive relationships with stakeholders, communicated updates and sought mutually beneficial outcomes.
  • Sourced new vendors and suppliers to boost product offerings and increase profit margins at each store location.
  • Negotiated pricing for apparel and accessories from vendors to secure optimal pricing and keep costs low.
  • Analysed supply chain strategies and implemented sustainable procurement processes to keep continuous stock of products.

Junior Clerk Expenditure

Suva City Council
Suva
06.2009 - 11.2011
  • Receiving, sorting, distributing of invoices received from respective departments for certification and approval for payments.
  • Writing up of payment vouchers as per LPOs and invoices received.
  • Processing payments as per instructions from Management Accountant. Punching into NAV Vision and checking that correct information has been fed into system.
  • Preparing of computerized cheques and obtaining authorized signatures on cheques for settlement of creditors account.
  • Filing of payment vouchers in numerical and month order.
  • Reconciliation of various accounts which are due for payment.
  • Keeping register for all payments made to Council’s contractors.
  • Processing payments made daily for purpose of updating and maintenance of Cash Book for presentation at Council’s monthly meeting.
  • Filing and maintaining reconciliation form in respective company files.
  • Preparing of monthly Creditors Vendor trial balance for Finance Committee meeting.
  • Preparing of monthly Creditors Vendor Vat report.
  • Other duties as may be assigned by Management Accountant or Assistant Financial Controller.

Junior Clerk Data Entry/Payroll

Suva City Council
Suva
03.2006 - 05.2009
  • To manage, maintain, monitor and control all systems in order to ensure complete accuracy of all data concerned with EDP Section.
  • Ensuring target dates are met for closing and processing of data and reports are submitted on time.
  • Ensuring all checked batches are duly submitted to Computer Centre for editing checking before processing any master file.
  • To provide immediate assistance to any computer related problems or reconciliation such as cash register malfunction, systems “crashing” document, file saving, etc.
  • Data entry of financial data, updating, modifying and producing monthly, yearly financial reports.
  • Working with WinBiz financial software, journal entries, checking edits.
  • Respond to computer users enquires complaints and requests for technical assistance.
  • Maintain records of repairs and technical assistance rendered and conduct follow-up to ensure satisfaction with service.
  • Confers with staff, users and management to determine requirements for new systems or moderations.
  • Handling of Payroll for Staff and Un-established workers. Data entry of time sheets/card, checking, updating of edits and processing of Staff and Un-established wages/salaries.

Municipal Election – Paymaster

Suva City Council
Suva
04.2005 - 07.2005
  • Verification of registration forms for payment
  • Preparation and payments of allowances to Enumerators
  • Preparation and payments of allowances to Data Processors

Finance Assistant

South Pacific Stock Exchange Ltd
02.2002 - 11.2002
  • Assisting Accounts Officer in payroll - MYOB
  • Filing
  • Customer service
  • Other duties as assigned by CEO

Education

Certificate of Attendance - Supply Chain in Action/Made in Africa

Africa Supply Chain in Action
Suva, Central
03.2023 - 03.2023

Certificate of Completion in Logistics and Supply Chain Management - Logistics and Supply Chain Management

University of the South Pacific (Pacific TAFE)
Suva, Central
06.2018 - 06.2018

Statement of Attainment in Managing Projects - Project Management

University of the South Pacific (Pacific TAFE)
Suva, Central
08.2017 - 08.2017

Certificate of Attainment in Inventory Management - Inventory Management

University of the South Pacific (Pacific TAFE)
Suva, Central
08.2017 - 08.2017

Certificate of Attainment in Purchasing & Supplier - Purchasing & Supplier Management

Fiji National University (FNU)
Suva, Central
07.2017 - 07.2017

Certificate in OHS Modules I & II - OHS

Smart Works Solution
Suva, Central
07.2017 - 07.2017

Certificate I in Supply Chain Management - Supply Chain Management

University of the South Pacific (Pacific TAFE)
Suva, Central
12.2016 - 01.2017

Certificate in Procurement & Supply - Procurement & Supply

Chartered Institute of Procurement & Supply (CIPS)Australasa
Suva, Central
12.2015 - 12.2015

Leadership Skills for Supervisors - Leadership

University of the South Pacific (pacific TAFE)
Suva, Central
03.2023 - 03.2023

Certified International Procurement Professional - Procurement

International Business and Economic Forum (IBE Forum)
Suva, Central
10.2024 - 10.2024

Diploma - Business

Fiji Institute of Technology
Suva, Central
02.2000 - 12.2002

Certificate of Attainment - Computerized Accounting (MYOB)

Fiji National University
Suva, Central
02.2011 - 02.2011

Skills

  • Strategic Sourcing
  • Purchasing and Supplier Management
  • Procurement Procedures
  • Supply Chain Management
  • Inventory Management
  • Tender Management & Evaluation
  • Contract Management
  • Stakeholder Management
  • Supplier Management
  • Supplier Quality
  • Cost Accounting
  • Quality Assurance
  • Product Quality
  • Delivery Time
  • Project Management
  • Negotiation
  • Vendor Coordination
  • Data Collection/Analysis
  • Market Research
  • Microsoft Office
  • WIN BIZ
  • Microsoft Dynamics NAV
  • MYOB
  • Purchasing software operation
  • Goal-Oriented organization
  • Statistics and data analysis
  • Electronic data interchange familiarity
  • Ethical sourcing standards
  • Supply chain optimization insight
  • Quality assurance protocols
  • Spend analysis proficiency
  • Ethical sourcing understanding
  • Supply chain understanding
  • Decision-Making aptitude
  • Stock control systems experience
  • Sustainable procurement commitment
  • Material requirements planning experience
  • Supplier performance measurement
  • Supply market awareness
  • Inventory control proficiency
  • Project management competence
  • Procurement legislation knowledge
  • Certified purchasing manager certification
  • Advanced excel usage
  • Risk Management
  • Budget forecasting
  • Material requirements planning (MRP) management
  • Strategic sourcing
  • Supplier relationship management
  • Supplier checks
  • Exceptional negotiation skills
  • Navision ERP software
  • Communication proficiency
  • Quality assurance vigilance
  • Procurement ethics understanding
  • Budgeting foresight
  • Customer Service
  • Team player
  • Sustainability commitment
  • Data analysis tools proficiency
  • Demand forecasting insight
  • Forecasting demand
  • Logistics coordination adeptness
  • RFQ preparation
  • Time efficiency
  • Material requirement planning
  • Knowledge of import-export regulations
  • Audit procedures familiarity
  • High-value project management
  • Contract management
  • Contract negotiation
  • Material availability enhancement
  • Stakeholder management
  • Tactful communications
  • Adaptable to industry changes
  • Construction procurement
  • Commercial negotiation

Affiliations

  • NZPICS, 06/30/24, 06/30/25
  • ASCM, #2457456, 05/01/23
  • CIPS, 05/01/23
  • Procurement Foundry, 04/01/23
  • Supply Chain Partners, #334, 03/01/23
  • Procurement Australia, A-027448, 05/01/22

Custom

  • Traveling
  • Soccer
  • Rugby Union
  • Rugby League Golf
  • Driving
  • Meeting new people
  • Making friends
  • Learning of new culture life style
  • Mixing and interested to know about other cultures
  • Suva Football Association – Executive Secretary, Acting Executive Secretary, Assistant Secretary (2006 – 2009)
  • Fiji Football Referee’s Association – Assistant Secretary & Referee Member (2002 –2005)

Timeline

Certified International Procurement Professional - Procurement

International Business and Economic Forum (IBE Forum)
10.2024 - 10.2024

Certificate of Attendance - Supply Chain in Action/Made in Africa

Africa Supply Chain in Action
03.2023 - 03.2023

Leadership Skills for Supervisors - Leadership

University of the South Pacific (pacific TAFE)
03.2023 - 03.2023

Certificate of Completion in Logistics and Supply Chain Management - Logistics and Supply Chain Management

University of the South Pacific (Pacific TAFE)
06.2018 - 06.2018

Statement of Attainment in Managing Projects - Project Management

University of the South Pacific (Pacific TAFE)
08.2017 - 08.2017

Certificate of Attainment in Inventory Management - Inventory Management

University of the South Pacific (Pacific TAFE)
08.2017 - 08.2017

Certificate of Attainment in Purchasing & Supplier - Purchasing & Supplier Management

Fiji National University (FNU)
07.2017 - 07.2017

Certificate in OHS Modules I & II - OHS

Smart Works Solution
07.2017 - 07.2017

Certificate I in Supply Chain Management - Supply Chain Management

University of the South Pacific (Pacific TAFE)
12.2016 - 01.2017

Certificate in Procurement & Supply - Procurement & Supply

Chartered Institute of Procurement & Supply (CIPS)Australasa
12.2015 - 12.2015

Procurement Officer

Suva City Council
12.2011 - 07.2025

Certificate of Attainment - Computerized Accounting (MYOB)

Fiji National University
02.2011 - 02.2011

Junior Clerk Expenditure

Suva City Council
06.2009 - 11.2011

Junior Clerk Data Entry/Payroll

Suva City Council
03.2006 - 05.2009

Municipal Election – Paymaster

Suva City Council
04.2005 - 07.2005

Finance Assistant

South Pacific Stock Exchange Ltd
02.2002 - 11.2002

Diploma - Business

Fiji Institute of Technology
02.2000 - 12.2002

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