Iowana Sera Vakaloloma
Suva,Fiji
Summary
Operations management and event logistics expert with demonstrated ability in multitasking, team leadership, and schedule management. Proven success in budget management and revenue generation through strategic event sales and precise cost estimating. Skilled in venue selection and overseeing complex logistics for flawless event execution. Focused on enhancing operational efficiency and achieving successful outcomes in the events industry.
Overview
33
33
years of professional experience
11
11
years of post-secondary education
Work history
New Business Development Events Coordinator
Fiji Sports Council
03.2024 - 07.2025
- Responsible for planning, coordinating, and delivering a wide range of sports and community events aimed at increasing public engagement, generating revenue, and promoting the use of FSC facilities nationwide.
- Organising the Children's Holiday Sports Program during school breaks, offering a variety of sports activities to encourage youth participation, physical fitness, and early talent development.
- Coordinating the FSC Grassroots Fiji U21 7s Rugby Tournament in various regions across Fiji to support youth rugby, talent scouting, and community sports involvement.
- Managing and supporting other FSC-organised events such as corporate sports days, school programs, and local sports development initiatives.
- Planning and delivering large-scale public events, including night and day markets, product showcases, concerts, tradeshows, and business house sports competitions.
- Liaising with vendors, sponsors, entertainers, sports bodies, and government stakeholders to ensure smooth event execution and compliance with safety and regulatory standards.
- Handling event logistics, marketing and promotions, venue setup, registration processes, and post-event reporting.
- Contributing to new business initiatives by identifying commercial opportunities and enhancing community engagement strategies.
- Supported FSC's mission of providing inclusive, high-quality sporting and event experiences while driving community development and business growth.
Sports Administration Officer
Weightlifting Fiji
09.2022 - 03.2024
- Responsible for supporting the planning, coordination, and implementation of administrative and operational activities to ensure the smooth functioning of the organization.
- Coordinating logistics for athlete travel, accommodation, and competition entries.
- Assisting in the preparation and management of budgets, funding proposals, and reports.
- Maintaining accurate athlete records and performance data.
- Liaising with national and international sporting bodies (e.g., Fiji National Sports Commission, Oceania Weightlifting Federation) for compliance and collaboration.
- Organizing events, meetings, and training workshops.
- Supporting the implementation of athlete development pathways and anti-doping compliance programs.
- Managing communication channels and promoting the sport through media and community outreach.
- Contributed to the growth and success of weightlifting in Fiji by ensuring efficient administrative support and fostering a positive environment for athlete development and organizational excellence.
Facility Supervisor
Fiji Sports Council
07.2016 - 08.2022
- The Facility Supervisor shall be responsible for the organizing, directing, controlling and the planning of the operations of the venue under his/her jurisdiction.
- Receive, record and reply to telephone and written requests from sporting organizations, individuals etc who wish to hire the venue.
- Arrange and attend meetings with organizations etc to finalize all arrangements for their event.
- Ensure that any booking, once confirmed is secured with a 50% non-refundable deposit which must be immediately paid to Cashier/Finance with receipt for payment recorded by Facility Supervisor.
- Balance of payment for confirmed booking must be paid at least three (3) days prior to event.
- Liaise with Police and arrange Security Guards to be on duty at all events.
- Supervise and coordinate all Security arrangements.
- Ensure that rules for hiring and engagement of casual security (approval and duration) are adhered to at all times.
- Ensure that security guard are well equipped and neatly attired to carry out their duties efficiently and effectively.
- Organize and oversee the operations of the venue during an event.
- Brief and supervise all staff required to work during an event including security, tellers, ushers and concession staff.
- Liaise with staff directing them in the preparation of the venue.
- Ensure that strategic points where cash sales are conducted are well secured – e.g. ticket booth, concession outlets, etc.
- In consultation with Finance, ensure that relevant passes are issued to organizers of event.
- In consultation with Finance, ensure that reconciliation of takings are promptly undertaken and safely deposited in the safe.
- Ensure the smooth running of all areas under Fiji Sports Councils jurisdiction.
- Formulate all facility Maintenance plan – monthly and yearly – in consultation with Manager Operations & Facilities.
- Maintain accurate records of all supplies and materials under your office and its disposition.
- Prepare and implement duty rosters for ‘shift work' staff.
- Ensure that the facility and all its equipment are properly maintained and OHS compliant.
- Ensure that proper inventory record of all non-expendable equipment is kept.
- Ensure that all staff under your supervision maintain a high standard of work ethics and uphold at all times the rules/regulations and policies of the Fiji Sports Council.
- Perform other duties assigned to you by the Director Operations from time to time.
Sales & Administration Officer
Sky Technologies Limited - SKYTECH
02.2013 - 07.2016
- Prepare quotes for customers
- Site Surveys
- Sales Customer Visits
- Liase with Overseas Engineers and Reps and arrange local meetings with local customers for sales supports visits.
- Prepare and Submitting of Tenders
- Perform Receptionist duties
- Perform Secretarial duties – Maintain email and facsimile register
- General Filing
- Clearance of inward and outward emails
- Arrange Meetings for Directors
- Deal with Fiji Government – Ministry of Communications and TAF on the issuance of import permits and frequency applications.
- Maintain an updated record and register of all issued frequencies
- Handle purchases of office supplies and office equipment maintenance.
- Carrying out other duties from time to time as requested by the two Directors of the Company.
- Handle all equipment purchases with Overseas suppliers
- Ensure timely delivery of equipment once ordered
- Follow up on shipment, liaison with Customs Clearance Agents
- Liason with clients on the supply of goods and services
- Overseas payment (Telegraphic Transfers)
- Invoicing of Sales Orders in MYOB
- Preparation of Fiji National Provident Fund
- Sales Debtors Collection
- Liasing with Lands Department and Itaukei Affairs for land leases.
Sales & Administration Officer
Communication Technologies Limited - COMTECH
06.2001 - 01.2013
- Secretarial Duties
- Perform Receptionist duties
- Perform Secretarial duties – Maintain email and facsimile register
- General Filing
- Clearance of inward and outward emails
- Arrange Meetings, Accommodation and Travel Arrangements for Directors
- Deal with Fiji Government – Ministry of Communications on the issuance of import permits and frequency applications.
- Maintain an updated record and register of all issued frequencies
- Maintain stock register
- Handle purchases of office supplies and office equipment maintenance.
- Carrying out other duties from time to time as requested by the two Directors of the Company.
- Maintain Job Cards for all Jobs
- Deal with customer queries, in the first instance
- Receiving Customer queries and feedback
- Receive all Customer orders and maintain register
- Arrange service call out for Workshop Technicians
- Handle all equipment purchases with Overseas suppliers
- Ensure timely delivery of equipment once ordered
- Follow up on shipment, liaison with Customs Clearance Agents
- Liaison with clients on the supply of goods and services
- Overseas payment (Telegraphic Transfers)
- Input data in MYOB System
- Invoicing of Job Cards
- Banking of all monies by cash or cheque
- Payroll preparation and payment processing from time to time
- Preparation and processing of payroll on weekly and fortnightly basis
- Preparation of Fiji National Provident Fund, Pay as You Earn statutory reports and other payments such as VAT.
- Petty Cash Control
- Debtors Processing, Reconciliation and Collection
- Maintenance of accurate debtors listing and that monthly debtor invoices are issued on time.
- Debt Collection
- Prepare quotes for customers
- Site Surveys
- Sales Customer Visits
- Liase with Overseas Engineers and Reps and arrange local meetings with local customers for sales supports visits.
- Prepare and Submitting of Tenders
- Attend Meetings with Landowners for leasing of Repeater High Sites – Sabeto, Lololo, Monasavu, Delaikoro and Dogowale.
- Liasing with Lands Department and Itaukei Affairs for land leases.
Office Assistant
Fiji Association of Sports and National Olympic Committee - FASANOC
04.1994 - 06.2001
- Receptionist Duties
- Maintain Inward Correpondence Register
- Filing and Maintenance of Filing and Library Systems
- Liaising with 39 National Sports Federations
- Typing
- Provide administrative support services as and when required.
- Assisting Accounts Officer as and when required
- Banking
- Postage, Delivery, Collection of Mail and Postage Fund
- General Office cleaning and service morning and afternoon tea and whenever required.
Attachment
Papua New Guinea Embassy
01.1993 - 01.1993
- Facilitated administrative and clerical tasks, including office filings and client reception.
- Operated fax machines and switchboards to support staff activities.
- Acquired new skills swiftly, enhancing overall efficiency and productivity.
- Consistently met deadlines for assigned responsibilities.
Education
Class 6 -
Lomary Primary School
01.1980 - 01.1985
Form 6 - undefined
Lomary Secondary School
01.1986 - 01.1992
Secretarial Studies - undefined
Ballantine Memorial School
Certificate of Participation - Credit Control and Debtors Management
Fiji National Training Council
Diploma in Practical Ministry - undefined
Victory Bible Institute
Foundations Certificate - Foundations of Effective Team Management, Team Preparation, Management of Teams at Major Competition
Oceania Sports Education Program
Suva, Fiji 2017 - 2017
Certificate - Sports Facilities Maintenance & Management
University of Sports
Beijing, China 2019 - 2019
Level 2 - Coaching Co;urse
International Weightlifitng Federation
Suya, Fiji 2021 - 2021
Certificate - Caregiver - Aged Care & Child Minder
Service-Pro International Tourism & Hospitality Institute
Suva, Fiji 2022 - 2022
Certificate IV - Adult & Social Care (Caregiving)
Pacific Technical Institute
Suva, Fiji 2024 - 2024
Skills
- Multitasking competency
- Team Leadership
- Schedule management
- Budget management
- Operations management
- Venue selection
- Event logistics management
- Revenue generation
- Event sales
- Cost estimating
- Events logistics management
Accomplishments
- 1980 - 1985, Lomary Primary School, Class 6, Passed
- 1986 - 1992, Lomary Secondary School, Form 6, Passed
- 1993, Ballantine Memorial School, Secretarial Studies, Passed, Awarded Best all Around Student
Languages
English
Intermediate
Fijian
Intermediate
Affiliations
- Sports, Cooking & Baking, Singing, Travelling, Shopping
Personal Information
- Citizenship: Fijian
- Date of birth: 09/07/73
- Gender: Female
- Place of birth: Navua Maternity Unit
Custom
- Eleina McDonald, Former Operations Manager, Fiji Sports Council, 9981110
- Serai Roxburgh, Former Operations Manager, Fiji Sports Council, 9796809
- Della Shaw Elder, President, Weightlifting Fiji, 9208611
- Ms WainikitiBogidrau, Former President, Netball Fiji, 9998104 (Deceased)
- Mr Liam Costello, Rum Development Manager, Paradise Beverages Limited Fiji, 666 2088, 7027469 (Overseas)
- Mr James Kamsoo, Director, Sky Technologies Limited – SKYTECH, 8660866
- Mr Dennis Miller, Executive Director, FASANOC, (Deceased)
Timeline
New Business Development Events Coordinator
Fiji Sports Council
03.2024 - 07.2025
Sports Administration Officer
Weightlifting Fiji
09.2022 - 03.2024
Facility Supervisor
Fiji Sports Council
07.2016 - 08.2022
Sales & Administration Officer
Sky Technologies Limited - SKYTECH
02.2013 - 07.2016
Sales & Administration Officer
Communication Technologies Limited - COMTECH
06.2001 - 01.2013
Office Assistant
Fiji Association of Sports and National Olympic Committee - FASANOC
04.1994 - 06.2001
Attachment
Papua New Guinea Embassy
01.1993 - 01.1993
Form 6 - undefined
Lomary Secondary School
01.1986 - 01.1992
Class 6 -
Lomary Primary School
01.1980 - 01.1985
Secretarial Studies - undefined
Ballantine Memorial School
Certificate of Participation - Credit Control and Debtors Management
Fiji National Training Council
Diploma in Practical Ministry - undefined
Victory Bible Institute
Foundations Certificate - Foundations of Effective Team Management, Team Preparation, Management of Teams at Major Competition
Oceania Sports Education Program
2017 - 2017
Certificate - Sports Facilities Maintenance & Management
University of Sports
2019 - 2019
Level 2 - Coaching Co;urse
International Weightlifitng Federation
2021 - 2021
Certificate - Caregiver - Aged Care & Child Minder
Service-Pro International Tourism & Hospitality Institute
2022 - 2022
Certificate IV - Adult & Social Care (Caregiving)
Pacific Technical Institute
2024 - 2024
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