Regina Chandra
Nasinu
Summary
A vigilant and driven accounting professional with 5 years of experience working in private sectors, public organizations and donor funded organizations. Current role is to monitor delivery and ensure programs comply with UNDP HACT guidelines and ensure all assurance activities are completed. Provide advisory support to discuss the strategies with programs to achieve delivery. Ability to handle multiple projects simultaneously proven ability of adaptability and fast learning.
Overview
6
6
years of professional experience
Work History
Programme Finance Associate
UNDP Pacific Office
11.2022 - Current
- Monitor and oversee of programme finance and its compliance with UNDP policies and procedures including HACT across 10 Pacific Island Countries
- Provide support to development of project-level HACT assurance activities focusing on spot checks, scheduled and special audits plan and oversee/ monitor its implementation.
- Analyze and evaluate data to update corporate HACT dashboard and CARDS for timely preparation and submission of Assurance Plan and Annual Audit Plan
- Provide technical advice to Programme staff, government officials and other counterparts on HACT compliance and procedures.
- Support and provide technical guidance to projects and office units in preparation for audits of DIM & NIM Project Audits and external reviews.
- Oversee management of NIM/HACT audits and assurance activities. Take lead in procuring audit services and coordination/facilitation of external and internal/DIM & Office management audits.
- Provide administrative support to Programme staff as and when required
- Monitor and oversee effective follow-up of HACT NIM and DIM audits, analyze audit findings and support preparation of improvement plans and facilitate regular monitoring activities of capacity development for all projects
- Provide technical guidance to projects and CO units in development of Action Plans for follow up on implementation of spot check, micro assessment and audit recommendations & reporting. Also ensuring follow up takes place
- Ensure proper data analysis on management performance indicators of CO, including IFD, financial sustainability, multiyear budgeting, CDRs approvals, cost-recovery and other financial parameters
- Review of programme and project financial information and reports, including review of correctness of CDRs, recommendation of corrective actions, and ensure implementation in line with POPP
- Provide support in coordination for annual target setting, resource planning and management, budgeting, delivery/expenditure monitoring, and cost recovery services
- Oversee quality of HACT implementation, including providing support on management of project level cash transfers to Implementing Partners/Responsible Parties
- Regular monitoring of office delivery, resource mobilization, TRAC Allocation, revenue management and cost recovery
- Develop programme finance data analysis and reports, with recommendations on internal control issues requiring MCO management's actions and interventions
- Support Programme teams in timely and orderly project closures fulfilling all requirements.
- Provide support to management of partners capacities and risk assessments, assurance plans and follow-up as required
- Provide support in preparing project-level annual financial report - VEEP Project, donor funding report, monthly programme delivery report, NEX Advance Aging report
- Regular tracking of NEX advances, Project Cash Advances and follow up with programme staff on timely liquidation/acquittals in ERP system
- Monitor and maintain regular follow-ups to ensure CO delivery targets achieved
- Reviewing of Face Forms (NIM advances/reimbursements, liquidation of NIM advances, clearance of FACE forms) , GLJEs, Project Cash Advance acquittals against expenditure reports and relevant supporting documents.
- Assist in providing regular training and technical guidance/advice on audit and compliance matters, including implementation of Internal Control Framework (ICF)
- Provide input into business process mapping and support establishment and regular reviews and updates of internal Standard Operating Procedures (SOPs)
- Maintain proper backup for tracking reports and other relevant documents uploaded on Share-Drive
- Assist in preparing and presentation of information based on HACT compliance, programme finance updates, NEX advances
- Provide support to programme staff with budget related matters in Quantum
- Prepare meeting minutes for documentations
- Perform receipt of Purchase Orders on Quantum after proper verification of supporting documents
- Follow up with respective staff for facilitation of payments, documents and other programme finance related matters
- Assisting office with preparation of DIM audit coordinated by Office of Audit and Investigation in Bangkok
- Review of project budget and budget revisions to ensure matching with available resources in projects
- Prepare analysis using Microsoft Excel and other platforms for ad-hoc reports for Management
- Prepare presentation slides for update and training purposes
Accounts Officer
Ministry of Economy, Ro Lalabalavu
05.2020 - 05.2022
- In-Department Role of team leader for subordinates and other Accounts Officers
- Reported to Supervisor and department Manager
- Provide work-related advisory assistance to staff who needed
- Oversee to ensure that tasks carried out by staffs are efficient and accurate
- Maintaining detailed spreadsheets for large payments (above 50k) and recurring payments
- Ensuring proper financial procedures and instructions are used in processing of payments such as Utility bills, Landlord payments, Covid-19 assistance, TT (membership, subscription and donor project), Grants & Subsidies, Contractual & TMA and other payments for government initiatives such as ration, General Practitioner and Vaccination Lottery.
- SLG84 Transfers
- Collaborating with work colleagues at various levels to carry out new tasks
- Maintaining of proper backups for all payments and transfers processed
- Ensuring timely processing and issue of LPO requests to respective departments
- Preparing budget loading submissions (when required) for virement for cash flow adjustment
- Assisting in accurate facilitation of payments using accounting software and online banking portals
- Evaluating and maintaining spreadsheet data and recording on a daily basis for all payments and transfers processed
- Assisting in maintaining adequate cash flow for payments
- Ensuring accurate preparation of reports for daily cash balances and unpresented payment listings in a timely manner; before 9.30am.
- Ensuring to maintain that Ministries and Departments do not exceed their daily ceiling limit
- Assisting in transferring of funds via online banking portal to maintain proper cash flow for whole of government
- Ensuring that excess approval and advance payment requests by different Ministries and Departments are in line with the Financial Instructions, and General Orders.
- Ensuring timely preparation of excess approval requests summary for Managements approval
- Developed and maintained flow of accuracy and attention to detail for all excess approval and advance payment submissions received
- Ensuring timely verification and facilitation of all excess approval and advance payment submissions
- Maintaining clear and good communication with the respective Ministry and Departments for other required documents or further clarifications
- Ensuring that appropriate spreadsheet and folder back-ups are maintained for future references
- Assisted Revenue Collection Officer on an ‘as and when basis'
- Ensured use of proper procedures and policies are maintained in recording of transactions, collection of funds and issue of receipts to respective clients
- Maintained proper and accurate record updating
- Assisting in carrying out other duties delegated by the management and supervisor
- Preparing and extensively verifying submissions for revenue refund requests received from banking institutions and other entities
- Preparing and verifying monthly Government Exchange Rate to be uploaded on Ministry of Economy website
- Preparing request submissions requiring approval from the Permanent Secretary
- Preparing budget and organizing in-department and other social events
- In times of pandemic, familiarized and maintained good communication and work deliverables using Team Viewer and Splashtop.
Volunteer Accounts
Rakesh Taxi Services
04.2019 - 05.2020
- Maintained accounting records for family business
- Making monthly payment and liaising with banks on payment schedules, in this case Merchant Finance;
- Perform record management for weekly taxi and related maintenance expenses and issuing petty cash summary in month ends;
- Receiving taxi income and managing income report on excel;
- Managed expense report for all fleet
- Attend to any other duties as assigned by Management such as bank runs and month-end payments
Accounts Payable Officer
Carpenters Shipping
04.2018 - 04.2019
- Preparing payments through reconciling statements with ledgers and invoices processed in all our depts present in Suva, Nadi and Lautoka
- Input of fleet expense data into their built‐in Motor VehicleCS software
- Record-keeping for cheques being given out to creditors
- Requesting for quotations and approvals from our Head Office
- Preparing of purchase orders after receiving approval from the Head Office
- Preparing of reports using MS Excel such as, Financial Controller's (FC's) Report, MV Report, General Manager's Report for his monthly expenses and Monthly Flash Report.
- Prepare MS Excel summary for all utility bills; and
- Preparing communication and utility bills payment for our Suva, Lautoka, Nadi branch
- Following up on any outstanding invoices or payments pending in any of our departments for all of our three branches; Suva, Nadi and Lautoka
- Preparing debit notes for telecommunication charges
- Preparing journals for any incorrect transactions
- Attending to any other duties as assigned by Management
- Relieved Senior Accounts Officer as & when basis on below:
- Reconcile our monthly provisional taxes with all invoices processed
- Balance stock in hand with stationery entered in the built-in stationery system
- Preparing intercompany reconciliations
- Updating cheque particulars in the accounting system, Freight Pac (in-house software)
- Printing of creditors cheques and
- Preparing Security Expense Report.
Accounts Payable Officer
Pacific Pipelines and Geosynthetics Limited
11.2017 - 02.2018
- Reconciling invoices and receipts with statements
- Prepare payment vouchers for utility bills as well as for 30-day suppliers' payments
- Prepare purchase orders and communicating with suppliers via email
- Prepare utility bill summaries and payment vouchers using MS Excel
- Attend to any other duties as assigned by Management
- Relieved Team Leader as & when basis on below:
- Prepare invoices ad statements using MYOB Software
- Enter Monthly and annual VAT summary in MS Excel
- Handled petty cash payments and receipts
- Lodgments of Business License and other year-end payments
Education
Masters in Commerce - Professional Accounting
University of The South Pacific
Laucala Bay, Suva FijiPost Graduate Diploma in Commerce - Professional Accounting
The University of The South Pacific
Laucala Bay, Suva, Fiji03.2023
CPA Australia
AustraliaPost Graduate Diploma in Commerce - Management & Public Administration
The University of The South Pacific
Laucala Bay, Suva, Fiji03.2020
Bachelor of Commerce - Accounting and Management-Public Administration
The University of The South Pacific
Laucala Bay, Fiji03.2018
Skills
- General Ledger Entries
- VAT Returns
- Proactive and Self-Motivated
- Time Management
- Account and Ledger Reconciliations
- Customer Relations
- Computer Literacy
- Handling Confidential Materials
- Donor Funding Reporting
- Finance Reporting
- Project Finance
- Finance and Accounting Oversight
Accomplishments
- Facilitated 43 spot checks, 14 NIM Financial Audits (clean reports), 6 Micro-Assessments for projects across 10 Pacific Island Countries. Gained 2022 HACT Compliant for Fiji MCO with risk rating adjusted from Medium to Low
- Achieved 'Satisfactory' rating for Country Office 2022 Quarter 4 financial performance based on KPI indications on Integrated Financial Dashboard
- Facilitated verification and approval for more than 500 submissions from various Ministries and Departments
- Facilitated 100% payouts on Government initiatives for assistance during Covid-19 lockdown
Affiliations
Student Member – CPA Australia Network
Languages
Hindi
Native language
English
Upper intermediate
B2
Additional Information
Referees
- Mr. Manjeet Singh - Resource Management Specialist - UNDP Pacific Office - M: 902 2537, E: manjeet.singh@undp.org
- Ms. Stephanie Singh – Former Accounts Officer–Ministry of Economy –M: +17788960703, E: stephanie_sjd@hotmail.com
- Mrs Priyanka Sahayam – Finance Analyst - British American Tobacco – M: (679) 865 9709, E: priyanka_devi_sahayam@bat.com
- Mrs Shivanjini Prasad: Senior Accounts Officer - Carpenters Shipping – M:(679) 846 7419, E: shivanjiniprasad21@gmail.com
Timeline
Programme Finance Associate
UNDP Pacific Office
11.2022 - Current
Accounts Officer
Ministry of Economy, Ro Lalabalavu
05.2020 - 05.2022
Volunteer Accounts
Rakesh Taxi Services
04.2019 - 05.2020
Accounts Payable Officer
Carpenters Shipping
04.2018 - 04.2019
Accounts Payable Officer
Pacific Pipelines and Geosynthetics Limited
11.2017 - 02.2018
Masters in Commerce - Professional Accounting
University of The South Pacific
Post Graduate Diploma in Commerce - Professional Accounting
The University of The South Pacific
CPA Australia
Post Graduate Diploma in Commerce - Management & Public Administration
The University of The South Pacific
Bachelor of Commerce - Accounting and Management-Public Administration
The University of The South Pacific
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